Reconcile every operated, non-operated, active, inactive, and legacy well before the count affects reporting or planning.
Most operators have several well lists.
Production has one. Land has another. Accounting, regulatory, engineering, GIS, and A&D may each work from their own version. Acquisition files and old spreadsheets add more records over time.
Each source may be correct for the job it was built to support. The trouble starts when no source contains the full well population.
One system may exclude non-operated wells. Another may retain divested assets. A third may track revenue interest without current operating status. Wells may appear under different names, API numbers, operators, or lease records.
Then someone asks a basic question:
How many wells do we actually own?
BasinIQ helps teams answer it by searching internal applications, files, databases, public records, and supporting datasets. It brings the records together, identifies conflicts, and shows which wells require review before the inventory is used for reporting, forecasting, planning, or valuation.
Request a Well Inventory Review
Every System Holds a Different Piece of the Well Population
Well ownership data builds up over years.
Assets are acquired and divested. Operators change. Wells move between active, inactive, shut-in, and plugged status. Non-operated interests may be tracked in land or accounting systems without appearing in the production database. Legacy files remain in shared drives after the primary record has moved elsewhere.
The result is several well counts, each answering a slightly different question.
- How many wells do we operate?
- How many wells generate revenue?
- How many wells carry ownership or liability?
- How many wells appear in public records?
- How many wells came with the last acquisition?
- How many wells are still present in legacy systems?
It is hard to defend a well count when production, land, accounting, engineering, and public records all disagree.
Where Well Inventories Break Down
The problem is rarely one bad database. It usually comes from years of records created for different purposes.
Common issues include:
- No single system contains every owned well
- Operated and non-operated wells are tracked separately
- Active, inactive, shut-in, plugged, acquired, and divested wells use inconsistent classifications
- Internal counts do not match public or state records
- Wells appear in one system and are missing from another
- Duplicate records use different names, API numbers, lease names, or operator names
- Ownership details remain buried in land files, joint interest billing records, acquisition documents, and spreadsheets
- Divested wells remain active in legacy systems
- Acquired wells never reach every downstream application
- Production, ownership, and operating status disagree across sources
These gaps can remain hidden until a reserves review, audit, acquisition integration, divestiture, compliance exercise, or executive request forces the issue.
BasinIQ Reconciles the Well Population Across Sources
BasinIQ can search approved internal systems, files, databases, and external datasets to assemble the well population associated with an operator’s ownership position.
The platform compares records across sources and organizes the results by well. Teams can see where the data agrees, where it conflicts, and which source supports each field.
The inventory can include:
- Operated wells
- Non-operated wells
- Producing wells
- Inactive wells
- Shut-in wells
- Plugged wells
- Legacy assets
- Acquired wells
- Divested wells
- Wells tied to revenue, obligations, or other economic exposure
The output gives teams a reviewed inventory with source references, conflicts, missing data, and confidence flags.
Find Wells Missing From Internal Systems
A well may appear in accounting records and be absent from engineering. It may exist in a land file without a matching production record. An acquisition schedule may include wells that never reached the company’s primary database.
BasinIQ can compare these sources and identify:
- Wells present in one system and missing from another
- Acquisition wells that were never fully integrated
- Non-operated wells excluded from operational datasets
- Legacy wells found only in files or spreadsheets
- Public records that indicate a possible internal gap
- Wells with ownership evidence but no current system record
This gives the responsible team a focused review list instead of another full-system export.
Resolve Duplicate and Conflicting Records
The same well may appear several times under different identifiers.
A name may change after a transfer. An API number may be incomplete or entered incorrectly. Lease and operator naming conventions may vary by system. Older records may refer to a well differently from current public data.
BasinIQ can flag potential duplicates using available identifiers, including:
- API number
- Well name
- Lease name
- Operator
- Location
- Ownership record
- Production history
- Acquisition or divestiture source
The system does not automatically assume that similar records represent the same well. It brings the evidence together so the team can review the match.
Clarify Ownership and Operating Status
Ownership is rarely captured by one field.
A company may operate a well, hold a non-operated interest, receive revenue, retain a liability, or have an economic position that appears only in certain records.
BasinIQ can organize ownership-relevant information from:
- Land systems
- Accounting records
- Joint interest billing
- Production databases
- Regulatory records
- Acquisition files
- Divestiture documents
- Engineering systems
- Public and subscription data
This helps teams distinguish operating responsibility, economic exposure, current ownership, and historical involvement.
How the Reconciliation Workflow Works
1. Connect the records
Provide BasinIQ with approved access to the applications, databases, files, exports, and external datasets relevant to the inventory.
2. Match the wells
BasinIQ compares names, API numbers, locations, ownership records, production data, and other available identifiers across sources.
3. Review the exceptions
Your team receives a reconciled inventory with duplicate candidates, missing wells, conflicting classifications, source references, and confidence flags.
The final ownership decision remains with the appropriate land, accounting, legal, regulatory, engineering, or data owner. BasinIQ gives those teams a clearer record to review.
Questions Teams Can Ask BasinIQ
BasinIQ can help answer questions such as:
- How many wells do we own across all internal systems?
- Which wells are operated?
- Which wells are non-operated?
- Which owned wells are producing, inactive, shut in, or plugged?
- Which wells appear in production but not in land?
- Which wells appear in accounting but not in engineering?
- Are any wells duplicated under different names or API numbers?
- Which acquisition wells are missing from our current systems?
- Which divested wells still appear as active internal records?
- Where does ownership status conflict across systems?
- Which wells have incomplete or low-confidence ownership data?
- What records need review before we finalize the inventory?
- Can BasinIQ create a reconciled well inventory with source references and confidence flags?
These questions help teams move from competing counts to a reviewed list they can explain.
Why a Complete Well Inventory Matters
A company cannot confidently manage wells it cannot fully see.
An incomplete inventory can affect:
- Production reporting
- Revenue tracking
- Joint interest billing
- Regulatory obligations
- Reserves
- Forecasting
- Liability planning
- Asset valuation
- Operating plans
- Acquisition integration
- Divestiture preparation
- Executive reporting
A missing non-operated well may affect revenue or obligations. A plugged or inactive well classified incorrectly may distort liability planning. A duplicate record may overstate well count or production. A divested well left in the system may continue to appear in internal reports.
These errors often spread because each downstream team assumes the source list is complete.
BasinIQ helps surface the exceptions before they become part of another forecast, filing, valuation, or management report.
A Better Foundation for Asset Management
For operations and production teams, a reconciled inventory clarifies the wells that require monitoring or action.
For reservoir and reserves teams, it provides a stronger population for forecasting and evaluation.
For land, finance, and accounting, it gives ownership and economic records a common reference point.
For regulatory teams, it helps identify wells that may require status or reporting review.
For A&D teams, it supports cleaner acquisition integration and divestiture preparation.
For data and GIS teams, it creates a prioritized list of records that need correction.
For executives, it produces a well count that can be traced back to the underlying sources.
Built for Teams Responsible for the Well Count
BasinIQ supports:
- Operations
- Production engineering
- Reservoir engineering
- Land
- Finance and accounting
- A&D and corporate development
- Regulatory
- Data management
- GIS teams
- Executive leadership
Know Which Wells Belong in the Count
BasinIQ helps operators assemble a complete view of the wells they own, operate, monitor, report on, or have economic exposure to.
Teams can reconcile records across applications, databases, files, public sources, and ownership-related documents. The resulting inventory shows where the data agrees, where it conflicts, and which wells require follow-up.
A reliable well count gives every downstream team a better place to start.
Request a Well Inventory Review